Assistant Company Secretary | NSW - Sydney

Job reference number: ALL/EXT1403754


When you work at Allianz, you're part of a strong global insurer, helping to protect over 3 million Australians. We value diverse thinking, so your ideas and innovative mindset will be warmly welcomed. You'll experience a friendly environment working with talented people, where you'll be included and have your capabilities recognised. And you'll be supported to reach your full potential and enjoy an enriching career.


Due to the growth of our newly created Corporate Governance and Conduct Division there is a requirement for this exciting new role reporting into the Group Company Secretary.  Located in our Market Street, Sydney offices this is a permanent role sitting within the Legal team.

 

The primary purpose of this position is to work with the Group Company Secretary to deliver a first-class governance service to Allianz Australia and to coordinate the Company Secretariat activities to significantly improve the quality and efficiency of carrying out these services.  The scope includes all Allianz Australia businesses including subsidiaries. 

 

The business is undertaking a number of significant governance transformation activities.  Accordingly, this role requires a person who can conduct both the day to day company secretarial tasks including the efficient operation of the board, its committees and management committees as well as project work to support the ongoing development of the governance function. It requires a high level of organisation and efficiency.  The role will need to challenge existing practices and look to best practice to enable the organisation to improve practices.  


Key Role Objectives

  • Responsible for ensuring high quality governance services to Allianz Australia subsidiaries andrelated entities
  • Managing the corporate secretarial compliance of a portfolio of unlisted public and private companies, both proactively and reactively, including completing forms, minutes and lodging documents/notifications with ASIC and other regulators
  • Working closely with the Group Company Secretary in the provision of advice to the directors and officers in relation to the requirements of the relevant company's constitution, local laws and prudential standards
  • Educating and training the business on best practice reporting
  • Ensuring the efficient running of board meetings and relevant board committees, including preparing agendas, compiling board papers, and timely delivery of quality board and committee papers prior to each meeting
  • Preparing draft minutes and arranging for signed minutes of all relevant meetings within required timeframes and ensuring matters arising are completed
  • Managing relevant regulatory obligations including ensuring all statutory registers are maintained for all entities in the Allianz Australia group to a high standard, annual solvency resolutions are passed for all relevant companies, and ASIC notifications for all company and officeholder changes are lodged in a timely manner
  • Assist in the development and implementation of strategies to achieve best practice in governance for an APRA regulated business
  • Ensuring financial accounts are approved and lodged with the relevant authority within the prescribed period
  • Establishing companies including maintaining relevant statutory registers
  • Assisting with the identification and management of conflicts of interest
  • Drive process improvements to improve the level of service and create better efficiencies for the Company and Secretariat team, particularly in the use of Diligent and other systems
  • Assist in the creation and implementation of risk and governance frameworks across Allianz Australia

 

About You

The successful applicant will have demonstratedexperience as a high achiever in a similar role.  Ideally you will have experience within insurance or financial services.  You will possess the following skills:

  • A degree in law and have completed your Graduate Diploma in Applied Corporate Governance
  • At least 5 years practical experience with corporate secretarial duties and ASIC compliance
  • Conscientious with a strong attention to detail on all matters
  • Outstanding verbal and written communication skills
  • The ability to work both autonomously and as a member of a team
  • Excellent organisational skills with the ability to prioritise work and meet deadlines
  • Excellent people skills

 

 

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