Executive Assistant | NSW - Sydney

Job reference number: ALL/EXT/1398210

When you work at Allianz, you're part of a strong global insurer, helping to protect over 3 million Australians. We value diverse thinking, so your ideas and innovative mindset will be warmly welcomed. You'll experience a friendly environment working with talented people, where you'll be included and have your capabilities recognised. And you'll be supported to reach your full potential and enjoy an enriching career.

About Our Organisation:

When you work at Allianz, you're part of a successful global insurer, helping to protect over 3 million Australians.

You'll have opportunities to grow and drive your career your way, the opportunity to work with people from diverse and exciting backgrounds and your fresh thinking and ideas will be encouraged and welcomed.

You'll get the support you need to develop your learning, educational opportunities and your career.

About the Opportunity:

An exciting opportunity has arisen for a new Executive Assistant to be appointed within Allianz Market Management division, based in the Sydney CBD, to support our Chief Market Manager.

This role will be appointed to a maternity leave cover contract for approximately 12 months and then reviewed, with a possibility of extending to 18 months.

The Executive Assistant is responsible for providing a high level of support to the Chief Market Manager, ensuring the smooth operational running of the Market Management function. 

The successful applicant will manage and deliver the following:

  • Manage Chief Market Manager's diary, emails and appointments
  • Manage and coordinate the Marketing Excellence & Leadership team meetings, ensuring agendas and actions are prepared and completed in relevance to current/ongoing business activities
  • Represent the Chief Market Manager in meetings and forums as required
  • Analyse data and prepare high level documents, reports, letters and related materials for meetings, board reports, interviews and sessions with internal and external parties
  • Budget confirmation and commentary for Executive Office
  • Oversee and manage payment for invoices, ensuring records are kept in accordance with budget   
  • Recognise, source and implement cost savings for Market Management and ensure correct GL codes are used and budgets aligned to correct reporting
  • Monthly HR reporting (i.e. Leave balances / sick leave approval)
  • Investigate HR policies and provide the appropriate process/procedure to resolve issues in consultation with HR Business Partner
  • Coordinate travel and accommodation arrangements as well as coordination for meetings, workshops and seminars
  • Approval of all expense claims, corporate credit card reconciliations on behalf of CGM and Executive office
  • Participate in project related activities e.g., culture program of work, employee engagement workshops, relocation activities etc
  • Promote the Allianz WHS program and health and safety initiatives including: assisting in the development of measures to protect and encourage the health and safety of employees; facilitating communication and cooperation between management and employees in relation to WHS issues, providing information and advice to management and employees on workplace health and safety; conducting quarterly workplace inspections of designated work areas; completing and maintaining documentation relating to risk assessments and incident/hazard investigations; and reviewing WHS policies and procedures as required in consultation with the National Health & Safety Manager, managers and employees
  • Manage, support and develop the Personal Assistants to ensure that they are delivering an excellent level of administration and service delivery to business stakeholders.

About You:‎

The successful applicant will be an accomplished and polished Executive Assistant, already experienced at supporting in a C-Suite environment.

Our ideal applicant will possess the following skills, attributes and experience:

  • Five or more years working at Executive  Assistant level in a similar role
  • Sector or divisional experience working aacross both Professional Services and Marketing would be highly desirable.
  • Excellent diary management and scheduling skills
  • Demonstrated ability to work under pressure, meet tight deadlines and multitask in a fast-paced and ever-changing environment
  • Demonstrated proactive approaches to problem solving with strong decision-making capabilities
  • Excellent interpersonal skills and the ability to build strong relationships with stakeholders
  • Proven ability to handle confidential information with discretion
  • Advanced MS Office skills (Word, PowerPoint and Excel)
  • Experience and proven leadership ability in managing an executive office support team

 What's on Offer:

This is an exciting opportunity to join a transforming global organisation and market leader, where you can make your mark, providing an exceptional executive business support service to a respected and highly regarded leader within the organisation.

A competitive remuneration and employee benefits package await the successful applicant, as do potential future career opportunities on completion of this contract

At Allianz we value high performance. We recognise the contribution of our employees and reward our staff with a dedicated range of attractive benefits. Whether you are looking for a company that offers a variety of flexible leave options, salary packaging, or substantial insurance discounts, Allianz has a range of benefits to suit you.

If you are interested in building the next phase of your career with a business that supports you with opportunities to grow and welcomes innovation and diversity, then apply today and see where a career at Allianz can lead you.


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