Team Assistant | NSW - Sydney

Job reference number: ALL/EXT/1393117

When you work at Allianz, you're part of a strong global insurer, helping to protect over 3 million Australians. We value diverse thinking, so your ideas and innovative mindset will be warmly welcomed. You'll experience a friendly environment working with talented people, where you'll be included and have your capabilities recognised. And you'll be supported to reach your full potential and enjoy an enriching career.

Team Administration Assistant

  • Seeking a team assistant to provide high level administration support to the General Manager and management team
  • Sydney CBD Location
  • Full time permanent opportunity to join a supportive and high performing team

The Broker & Agency division is Allianz Australia's largest distribution channel whose customers include Commercial, Corporate and international buyer groups throughout Australia and New Zealand.

The Team Administration Assistant will support with the performance of the SME Consumer and Platforms team which will also involve the supporting the General Manager.

The successful candidate will be a self-starter, highly organised and have a collaborative working style. This role would suit an individual who thrives in a fast-paced environment and enjoys a variety of responsibilities, including the involvement in projects.

As Team Administration Assistant this role will be a first point of contact for the team and will work closely with other business units and stakeholders to ensure team responsibilities are met.

About the role:

  • Preparation of all reporting requirements including board reports and performance reports.
  • Coordination of meetings and workshops including documenting the agenda, taking accurate minutes and assisting with any required documentation.
  • Ownership of administrative duties such as office tasks, expenses, liaising with HR and IT, coordinating webinars and assisting with division function events.
  • To identify and help implement process improvements in the team.
  • To assist with supporting the General Manager, diary management may be required from time to time.
  • To support the General Manager on diary, email, time and travel management.
  • Monitor monthly expense reports via the TM1 Web, and organise/monitor the expenditure of travel, stationary, printing, taxi fares and other expenses.

About you:

  • Experience in an office management or team assistant/coordinator role and/or PA experience.
  • Excellent communication skills both verbal and written
  • Demonstrates initiative with a pro-active mindset
  • Be highly organised with the ability to prioritise effectively and work to deadlines
  • Exceptional interpersonal and relationship building skills; able to work effectively in a team and on an individual basis
  • Excellent attention to detail

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