Property Administrator | NSW - Sydney

Job reference number: ALL/EXT/1309460

When you work at Allianz, you’re part of a strong global insurer, helping to protect over 3 million Australians. You’ll have opportunities to grow and drive your career your way, work with people from all different backgrounds, and feel free to bring fresh thinking. And you’ll get the support you need to have an enriching career and enjoy what really matters to you.

  • Utilise your numerical skills and property administration background
  • Work experience in property management tools
  • 12 Month Part Time Temporary opportunity (4 days per week)

Allianz Insurance Australia currently has an exciting opportunity for an enthusiastic Property Administrator to join the Property and Facilities team located in the Sydney CBD on a 12 Month Part Time Temporary contract. 

Reporting to the Group Property Manager, you will be responsible for liaising with internal and external stakeholders (landlords, sub-tenants and various business divisions) in an effort to ensure all property related matters are dealt with in an efficient and timely manner. 

Where no days are the same, the successful candidate will be involved in providing ad hoc support to the facilities operations and assisting the Manager with annual property budget planning and business unit allocations. 

You will be responsible for: 

  • Administering the Property leases and keep information up to date using the "Qube" Property System Qube
  • Setting up of new leases and arranging Bank Guarantees and security paymentswhen required
  • Keeping Property lease insurance's up to date at all times
  • Ensuring all leases are executed in accordance with Allianz procedures and stored correctly
  • Running end of Month and Mid-Month payment run of monthly Lease payments, monthly sub tenant invoicing and record keeping
  • Managing critical dates such as market reviews, available options, normal rent reviews and notify relevant stakeholders
  • Assisting with the preparation of business cases and analysis for lease renewals & options
  • Providing assistance with the coordination of Property and Facilities projects which may include office fit outs, refurbishments and maintenance works, including space planning, office churn works and staff relocations
  • Managing the coordination of the new property management tool to be implemented and ensure all data entry is accurate and in accordance with executed lease documents - work with Finance and IT to ensure payment process delivery into the SAP system meets Allianz standards and processes
  • Maintaining the schedule of property leases and ensure that all critical dates are managed
  • Assisting in the preparation of business plans and substantial OPEX and CAPEX budgets for property, administrative expenses and non-IT capital expenditure
  • Providing assistance to all Allianz stakeholders on all property related requests
  • Assisting with the formulation and documentation of all property policies and processes including the Property database user guide, property acquisition and leasing guidelines, preventative maintenance and monthly payment calendar
  • Other duties as directed 

To be considered for this role you will possess‎:‎ 

  • Tertiary qualification in a Property, Commercial or Accounting related field (advantageous).
  • Demonstrated project management and budgeting skills.  Formal Project Management certificates would be advantageous, although not essential
  • Strong numerical skills and business acumen, and strong written and verbal communication skills
  • High attention to detail, analytical and with exemplary time management skills
  • Ability to multi-task and translate complex data and information, including legal lease documents, into succinct summaries and business actions for Allianz Australia Ltd
  • Strong customer service ethic coupled with persistence, tenacity and ability to work autonomously and with initiative
  • Advanced MS Office skills, especially Excel, Word, PowerPoint and MS Project (advantageous). 
  • Working knowledge of large scale integrated Financial Systems, such as SUN, SAP, Oracle etc. would also be advantageous
  • Ability to undertake intrastate and interstate travel as required 

In return, at Allianz you can expect to be ‎recognized for your commitment and rewarded for high performance with excellent employee ‎benefits and opportunities for ongoing career development.‎ 

If your skills and experience match the above mentioned criteria, please apply online today. 

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