Legal EA Coordinator | NSW - Sydney

Job reference number: ALL/ALL/1609712

Legal EA Co-Ordinator | Sydney

At Allianz, we care for all the things that make you, you. For feeling like you belong. For a place where learning never stops. For growing new skills and opening up exciting possibilities. For your curiosity to thrive and help transform an industry. And when life twists, there's flex for balance and the support you need. So, come and share your ideas, give back and feel proud to be part of a company doing work that matters across climate change and mental health. Let's care for everyone's tomorrow so we can create a better future together.

What if you could turn your job into a career with purpose?

The primary purpose of this role is to provide administrative and legal support to the three Executive Legal Counsel and their teams in order to enable them to focus on the provision of high-level legal advice.

You'll be responsible for:

  • Provide organisational support to the Executive Legal Counsel and their teams including day to day office operations and related activities to ensure efficient workflow and optimisation of time and quality of services.
  • Process mail and email correspondence and monitor legal in-boxes, phone enquiries, prioritising and following up to ensure that requests are actioned, escalated or completed accordingly
  • Undertake diary management of the three Executive Legal Counsel in order to co-ordinate business arrangements
  • Manage and co-ordinate legal team and legal sub-committee meetings assisting with agendas and action completion
  • Organise team events, business engagements, functions and travel arrangements according to AAL Preferred Supplier Agreements
  • Collate and reconcile evidence to support expense claims in accordance with AAL processes
  • Produce correspondence, communications, presentations, confidential documents, spreadsheets and reports on behalf of the executive legal counsel
  • Administer and maintain data bases, document control and filing systems in accordance with AAL policies and procedures

Important to your success:

  • Experience providing administrative and organisational support at an executive level in a corporate environment
  • Excellent verbal and written communication skills, capable of communicating with clarity, impact and influence
  • Demonstrated evidence of proactive approach to problem solving
  • Demonstrated evidence of technical proficiency with systems, software, data bases, reporting and communication tools
  • High attention to detail by completing tasks with thoroughness and accuracy with the ability to identify errors and inconsistencies within information
  • Ability to plan and prioritise effectively, organise tasks and manage competing demands
  • Ability to manage internal client expectations to ensure matters are appropriately triaged and dealt with in accordance with agreed timeline and scope.

 What's on offer?

  • What matters to you, matters to us too. Feel supported to have open, honest conversations about the flexibility you need so that you're able to take care of what's important to you.
  • Enjoy a high-trust culture that empowers you to use your skills and abilities to achieve a meaningful impact
  • We embrace change and are committed to transforming the industry so our customers can live life to the fullest
  • We are passionate about doing things differently, so feel confident to speak up and challenge status quo
  • Be supported to care for yourself and also things that matter in your life - your children, elderly or disabled and the community

About us 

Allianz is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us.

Allianz is committed to enabling a culture where inclusion is embedded, everyone belongs and new ideas are embraced. We welcome and value talent from all backgrounds, experiences and ways of working Please advise us if you require any reasonable adjustments to fully participate in the recruitment process or perform the requirements of the role.

Let's care for tomorrow. For a career with plenty of room to grow. Care to join us?

We are a 2022 Circle Back Initiative Employer – we commit to respond to every applicant.



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